To: Hunters Pointe Homeowners
Date: September 1, 2021
Re: Introduction of a New Property Management Company
For the past few years Hunters Pointe has been managed by Collins & Associates, more specifically by Yolanda Osborne, who has been the Hunter’s Pointe property manager. Earlier this year, Yolanda, along with a partner, developed a new management company, Optimus Property Management.
After much review and consideration, the Hunter’s Pointe Board of Directors decided to terminate our contract with Collins & Associates and hire Optimus Property Management, who will begin management services for Hunter’s Pointe, effective today, September 1, 2021.
We are aware that with this transition occurring on the due date for annual dues, there will need to be some leeway regarding this due date, therefore, your dues will not be considered late until after September 31, 2021. Also, if you have a past due balance, the past due amount will not be listed on your statement at this time, instead, if you have a past due balance, you will receive a follow up statement in approximately thirty (30) days. Optimus is requesting that for all homeowners who can pay by check, please make your payment by check to the address listed below. More information on how to make your payments online will be coming soon. If you are not able to pay by check or have other questions about payment options, please contact Optimus at the email or phone number listed below to make arrangements to pay your dues. Thank you for your understanding as we make this transition.
Contact information for Optimus Property Management
Yolanda Osborne
Letter to Hunter’s Pointe Homeowners from HOA Board of Directors
Hunter’s Pointe Neighbors.
It has been a challenging year between Covid, the Yale construction activities, and numerous Hunter’s Pointe board member changes. We have received requests for updates from homeowners regarding the status of the neighborhood and upcoming landscape changes. In order to provide more information, we are providing the following updates.
Communication – The board is working to update the HP website to include new information including but not limited to the most recently approved minutes, Management Company contact information, and an updated homeowner directory. Note that meeting minutes are not posted until they have been approved at the subsequent HOA BOD meeting, so the minutes will typically be dated by over one month. The target date for completion of the website updates is the end of year 2021. The BOD is also exploring other options to communicate with homeowners, including periodic email updates. The Hunter’s Point website is http://www.hunterspointetulsa.com, and the password for the website is Resident. Effective 9/1/21, HP transitioned to a new management company. Optimus took over management duties from Collins and Associates. Contact information for Optimus is as follows: [email protected] or 918-734-7010.
Financials - The BOD approved yearly dues of $1056. The dues increase imposed over the past several years are helping to insure the subdivision is able to meet financial obligations and unexpected expenditure requirements. As the subdivision roads are private, it is the responsibility of the HOA to manage any needed street repairs. Having sufficient reserves will allow the subdivision to complete repairs as they are required. More detail on the subdivision’s financials is included in the monthly minutes.
Yale Widening and Related Construction – The BOD has convinced the City of Tulsa to upgrade and improve the drainage system that runs through Hunter’s Pointe. Once the City has completed the Yale project they will prepare to update the canal, replace the upper bridge, and proceed with proper pond dredging. When the upper bridge is being replaced the roadway at the bridge will be closed to traffic for a period of time. Homeowners in the western portion of Hunter’s Pointe will have to enter and exit through Woodlar until the bridge is complete. We expect this work to begin sometime early in 2022.
The front entrance rebuild is nearly complete. The final construction will entail the installation of a new Hunter’s Pointe sign engraved in a large stone (replacing the wood sign that was previously in place), and the encasement of the entry key-pad post in stone. Landscaping will then proceed. Depending on the timing for the stone preparation, we may elect to proceed with the landscaping before the stone sign is installed.
Hospitality – We are exploring multiple options for the location of the Christmas party as neighbors with heated outdoor patios have offered to host. A date will be scheduled in December if appropriate after considering Covid status.
Landscape – Landscaping activities have faced a few setbacks due to the Yale widening activity and sprinkler issues, but we are working to move forward with improvements. The trees at the front entrance have been trimmed, and several dead trees were removed. We are working to get all sprinklers operational before fall planting and seeding, and we will be obtaining bids to add sprinklers to the fence line along Yale. Flower beds have been cleaned of debris. We will also speak with Optimus to schedule to have the guardhouse cleaned and make sure this is done regularly. Finally, we are considering options that will establish higher standards for our landscape company. Our goal is to improve and maintain the beauty of Hunter’s Pointe.
Bylaw’s and Covenants – Currently reviewing governing documents for potential updates.
Vehicles and Pedestrians – New 15 mph speed limit signs have been added throughout the neighborhood in hopes of increasing driver awareness. Modifications of existing speed bumps is being planned to further control speeding. We still have issues with folks recklessly ignoring stop signs and speeding through the neighborhood. The issues seem to be isolated to a few serial offenders, and we are considering all possible actions to curtail dangerous driving habits.
Board Members and Committees – A board member from HP2 will be transitioning off the board soon and we are looking for interested parties to take on the board role. Anyone with a finance / accounting background would be most welcome. As there is always a shortage of board members, we encourage anyone who is interested in serving to contact the board through Optimus. Additionally, we are giving consideration to forming a landscaping committee that will help the board in planning and implementing landscaping activities. Any homeowners interested in helping with landscape planning are encouraged to contact Optimus. Ideally, we would like to have residents from all areas of Hunter’s Point to help identify landscaping needs.
Finally – The BOD would like to encourage all residents to submit any thoughts on deficiencies in the neighborhood. Often there are issues that go unnoticed by board members, and making the deficiencies known will speed the resolution.
We hope all residents have a pleasant fall.
Letter to Hunter’s Pointe Homeowners from HOA Board of Directors
Hunter’s Pointe Neighbors.
It has been a challenging year between Covid, the Yale construction activities, and numerous Hunter’s Pointe board member changes. We have received requests for updates from homeowners regarding the status of the neighborhood and upcoming landscape changes. In order to provide more information, we are providing the following updates.
Communication – The board is working to update the HP website to include new information including but not limited to the most recently approved minutes, Management Company contact information, and an updated homeowner directory. Note that meeting minutes are not posted until they have been approved at the subsequent HOA BOD meeting, so the minutes will typically be dated by over one month. The target date for completion of the website updates is the end of year 2021. The BOD is also exploring other options to communicate with homeowners, including periodic email updates. The Hunter’s Point website is http://www.hunterspointetulsa.com, and the password for the website is Resident. Effective 9/1/21, HP transitioned to a new management company. Optimus took over management duties from Collins and Associates. Contact information for Optimus is as follows: [email protected] or 918-734-7010.
Financials - The BOD approved yearly dues of $1056. The dues increase imposed over the past several years are helping to insure the subdivision is able to meet financial obligations and unexpected expenditure requirements. As the subdivision roads are private, it is the responsibility of the HOA to manage any needed street repairs. Having sufficient reserves will allow the subdivision to complete repairs as they are required. More detail on the subdivision’s financials is included in the monthly minutes.
Yale Widening and Related Construction – The BOD has convinced the City of Tulsa to upgrade and improve the drainage system that runs through Hunter’s Pointe. Once the City has completed the Yale project they will prepare to update the canal, replace the upper bridge, and proceed with proper pond dredging. When the upper bridge is being replaced the roadway at the bridge will be closed to traffic for a period of time. Homeowners in the western portion of Hunter’s Pointe will have to enter and exit through Woodlar until the bridge is complete. We expect this work to begin sometime early in 2022.
The front entrance rebuild is nearly complete. The final construction will entail the installation of a new Hunter’s Pointe sign engraved in a large stone (replacing the wood sign that was previously in place), and the encasement of the entry key-pad post in stone. Landscaping will then proceed. Depending on the timing for the stone preparation, we may elect to proceed with the landscaping before the stone sign is installed.
Hospitality – We are exploring multiple options for the location of the Christmas party as neighbors with heated outdoor patios have offered to host. A date will be scheduled in December if appropriate after considering Covid status.
Landscape – Landscaping activities have faced a few setbacks due to the Yale widening activity and sprinkler issues, but we are working to move forward with improvements. The trees at the front entrance have been trimmed, and several dead trees were removed. We are working to get all sprinklers operational before fall planting and seeding, and we will be obtaining bids to add sprinklers to the fence line along Yale. Flower beds have been cleaned of debris. We will also speak with Optimus to schedule to have the guardhouse cleaned and make sure this is done regularly. Finally, we are considering options that will establish higher standards for our landscape company. Our goal is to improve and maintain the beauty of Hunter’s Pointe.
Bylaw’s and Covenants – Currently reviewing governing documents for potential updates.
Vehicles and Pedestrians – New 15 mph speed limit signs have been added throughout the neighborhood in hopes of increasing driver awareness. Modifications of existing speed bumps is being planned to further control speeding. We still have issues with folks recklessly ignoring stop signs and speeding through the neighborhood. The issues seem to be isolated to a few serial offenders, and we are considering all possible actions to curtail dangerous driving habits.
Board Members and Committees – A board member from HP2 will be transitioning off the board soon and we are looking for interested parties to take on the board role. Anyone with a finance / accounting background would be most welcome. As there is always a shortage of board members, we encourage anyone who is interested in serving to contact the board through Optimus. Additionally, we are giving consideration to forming a landscaping committee that will help the board in planning and implementing landscaping activities. Any homeowners interested in helping with landscape planning are encouraged to contact Optimus. Ideally, we would like to have residents from all areas of Hunter’s Point to help identify landscaping needs.
Finally – The BOD would like to encourage all residents to submit any thoughts on deficiencies in the neighborhood. Often there are issues that go unnoticed by board members, and making the deficiencies known will speed the resolution.
We hope all residents have a pleasant fall.